Sea Snakes Team Policies & Procedures

Practice Policies & Procedures

Practices are held at the Wellness Center pool at each group’s assigned times. All parents, other family members, and swimmers must follow the below procedures and all other Wellness Center policies and procedures when in the facility.

• Parents may watch practices and swim meets from the observation deck. Parents must sign a waiver and stay in observation area.
• Outdoor areas around the Wellness Center throughout campus are available for families to relax during practice times. There is no designated outdoor seating provided – bring a blanket, towel, chair, etc.
• Parents and swimmers are not permitted to be on courts or upstairs track/gym without a valid membership or guest pass.
• Parents may drop swimmers off and return after practice for pick-up. If swimmers are routinely not following Wellness Center policies, this will no longer be permitted.
• Parents are not permitted to be on the deck without authorization from the coaching staff.
• Swimmers should arrive 15-minutes early for practices for set-up and stretching.
• Swimmers are not permitted to be in the water before their scheduled practice time and without the supervision of a Sea Snakes coach.
• Attendance is taken at all practices. Swimmers are encouraged to attend all scheduled group practices in order to progress. Missing a practice or swim meet is a forfeit of instruction for that event.
• Swimmers are responsible for their swim equipment during practices and swim meets.
• Swimmers are not permitted to leave personal items in Wellness Center locker rooms, unless stored in a locked locker. Any items left in the locker rooms will be removed and taken to the front desk lost-and-found.
• Practice schedules are subject to change. Schedule changes are communicated via email and posted on the Sea Snakes Team Unify website.

All other Wellness Center policies and procedures may be found in the Membership Handbook. 

Swim Meet Participation

Swimmers are encouraged to participate in as many meets as possible. The process for attending/signing up for a particular swim meet will be posted on Team Unify for each meet. If you have signed up for a swim meet and are unable to attend, please notify Coach Erica ([email protected]) at least 48 hours in advance so accurate event entries and relays can be submitted. If an emergency comes up and you are unable to attend a meet less than 48 hours ahead, please call or email Coach Erica as soon as possible so the swimmer can be removed from the events list.

Communication with Coaching Staff

All communications outside of practice and swim meets should be between the adult/guardian and the head coach. The content and intent of all communications must adhere to the USA Swimming Code of Conduct.

Uniforms and Team Merchandise

A team swimsuit is suggested for the swim meets and can be purchased from our swimsuit vendor at any time (Swimoutlet.com). Other team gear can also be purchased here. 

High School Swimmer Policy

All high school-age Sea Snakes are encouraged to swim for both the Sea Snakes and their high school team. In addition, our coaches are willing to work closely with high school coaches to make sure the year-round athlete receives adequate training.

Electronic Communication General Policy

The Sea Snakes Swim Team recognizes the prevalence of electronic communication and social media in today’s world. Many of our swimmers use these means as their primary method of communication. All electronic communications should be between the parent/guardian and Coach Erica ([email protected]) or Andria Leach, Team Administrator ([email protected]). The communication should be professional in nature and for the purpose of communicating information about team activities only. The content and intent of all electronic communications must adhere to the USA Swimming Code of Conduct. 

Social Media Communication Policy

Coaches and swimmers are not permitted to have each other join their personal page(s) as a “friend.” Coaches and swimmers are also not permitted to communicate through social media or any other forms of instant message chatting. All coaches are encouraged to set their pages to “private” to prevent others from accessing their personal information.

Team Travel General Policy

Athletes are most vulnerable to misconduct during travel, particularly overnight stays. This includes a high risk of athlete-to-athlete misconduct. During travel, athletes are often away from their families and support networks, and the setting – new changing areas, locker rooms, workout facilities, automobiles, and hotel rooms – is less structured and less familiar.

• All participants are required to provide their own transportation and accommodations for any away events. Any time spent traveling is not considered a part of the program.

• Athletes should not ride in a coach’s vehicle without another adult present who is the same gender as the athlete unless prior written parental permission is obtained.

• When only one athlete and one coach travel to a competition, at the competition the coach and athlete should attempt to establish a “buddy” club to associate with during the competition and when away from the venue.

Anti-Bullying Policy

Bullying of any kind is unacceptable and will not be tolerated. Bullying is counterproductive to team spirit and can be devastating to a victim. Our Club is committed to providing a safe, caring, and friendly environment for all of our members. If bullying does occur, all athletes and parents should know that incidents will be dealt with promptly and effectively. Anyone who knows that bullying is happening is encouraged to report the incident to a coach as soon as possible. More information may be obtained at the USA Swimming Safe Sport website.

Reporting of Misconduct

The University reserves the right to terminate the membership of any employee member or community member for the welfare of all patrons of the Wellness Center. Cause for termination of membership and suspension from campus activity privileges may include but are not limited to, willful harassment, abuse, or intimidation of other patrons or employees, theft, disorderly conduct, or any other conduct that is unreasonably disruptive or dangerous to other patrons.

If you have any questions or concerns to report, you are encouraged to contact any of the following:

Wellness Center Policies & Procedures

All other Wellness Center policies and procedures may be found in the Membership Handbook here.