Family Participation Point Requirements for 2025/26

updated Oct 15/25

FAMILY PARTICIPATION IN THE CLUB

Windsor Aquatic Club is a member-run, not-for-profit organization that depends on active parent/family volunteering and fundraising for the success of the club and to maintain a positive level of team and club spirit. 

WAC hosts different events throughout the season and we need your help! 

• Swim Meets (Officials) 
• Fundraising 
• Team Builders (Welcome Day, Sink or Swim, WAC CUP)
• Awards Banquet 

Family Participation Point Requirements have been established to set clear expectations around volunteer commitments required from our member families.

FAMILY PARTICIPATION POLICY:

It is expected that each family carefully reviews the Family Points Requirements each year and is aware of all expectations that are outlined in the Family Participation Point Requirement Policy. This policy is non-negotiable.  At least one family member is required to be registered as a swim official for all competitive swimming families.  

GROUP FAMILY POINT REQUIREMENTS:

• Swim 4 Success - 0
• SEAL - 8
• Competitive - 10
• Age Group Development - 13
• Age Group - 15
• Provincial - 17
• Senior Development - 19
• Senior - 19

WHO PARTICIPATES?

All families in the competitive stream will have a point requirement based on the highest level of registered swimmer (For example: If you have swimmers in Seal and Provincials, your point requirements would be based on the provincial points allotted).

Swim 4 Success swimmers are registered as non-competitive. If Swim 4 Success swimmers move up into the competitive stream, point requirements will be applied on a prorated basis.

**FAMILY PARTICIPATION POINT REQUIREMENTS ARE BASED ON THE GROUP THAT YOUR SWIMMER IS IN AS OF DECEMBER 2025**

FAMILY PARTICIPATION POINT REQUIREMENTS

Please note that each Family point has a $50 value. All points that have not been earned by June 15th of each year will be billed the balance of the family points.

It is expected that if your swimmer is participating in a meet, a volunteer will be representing them on deck, for each session that they swim in (e.g. a 6-12-year-old who is participating in a 2-day meet would swim in 2 sessions. A 13+ swimmer who is swimming in a 2-day meet would likely swim in 4 sessions).

Why Does the Windsor Aquatic Club Have a Family Participation Point Requirement?

The Windsor Aquatic Club relies on families with swimmers in the competitive stream to actively engage in supporting club operations. This includes support from all families in running Windsor Aquatic Club-hosted meets.

Hosting meets is a significant revenue source that helps offset Club expenses including coach salary, pool rental fees, club operations, etc. Hosting swim meets at the WIATC provides an opportunity for our swimmers to compete in our home pool and also reduces travel costs and requirements for swimmers and their families. Host Clubs are required to staff their meets with qualified officials/volunteers. Hosting meets provide us with the opportunity to support our parents in moving through the Swim Ontario Officials program and establish a strong pool of qualified OFFICIALS at each level.

HOW CAN POINTS BE EARNED? 

• Working at a WAC-hosted swim meets

• Take Official Clinics and get a deck evaluation 

• Working a Bingo session (Carrie Andrew is our Bingo Rep and can be reached at [email protected])  Bingos are run twice per month and are a constant source of revenue for our club.  All information can be found online under Sponsorship & Fundraising

• Active participation on a committee (Team Travel, Meet Management, Fundraising, Bingo Coordinator etc.)

• Points cannot be carried over from year to year.

MEET OVERVIEW AND SWIM MEET OFFICIALS INFORMATION:

There is no better place to be than on deck at a competitive swim meet! 

Swimming Officials are crucial for the running of any swim meet. In order to be able to host multi-day, multi-session WAC must have a minimum number of experience, senior officials to support the meet.  Becoming a Swimming Official can be a very rewarding experience and is also a necessary one for our swimmers.

Every session your work as a volunteer earns you a Family Participation Point.  The sessions typically are Morning (13 and over); Afternoon (12 and under), Evening (Finals for 13 and over). This will vary based on the structure of the meet. During a meet,  we require officials to work in a variety of positions. 

Families are encouraged to spend some time learning more about the officiating process by visiting the Swim Ontario website. 

NEW FOR 2025-26 SEASON

WAC Officials attaining the following Officiating Levels will receive the following:

• Level 2 Official – receives a Red Shirt, a name tag, and $200 credit off swim fees.

• Level 3 Official – receives a $300 credit off swim fees.

• Level 4 and 5 Official – receives a $500 credit off swim fees.

The credit will be applied to the next swim season and will be based on the swim official level as of June 30.  The swim official will be a registered WAC official.  

How to move up the ladder and become an experienced Senior Official:

• Learn more about OFFICIALS positions at: https://www.swimontario.com/officials/positions/

• Take as many clinics as possible - some prerequisites are required 

• Get a deck evaluation at sanctioned swim meets that meet the time and event requirements. 

• Volunteering at other meets is a great way to get involved and build the experience needed to move up the ladder.

• New to officiating or need additional information regarding swim official levels, please contact [email protected]

To obtain your Swimmer Identity ID/Family Number, you will first you will need to download the OnDeck app. Once logged in go to MEMBERSHIP - MY ACCOUNT.   

Then go to the Members Tab.  In there you will find your child's ID Card#.  Every swimmer has a unique number, this is your child's Swim Canada ID number.

Record your child's number and use the highest level of the swimmer in your family if you have more than one.  The ID Card# of that swimmer will be your family number. The first 2 numbers should be 12 followed by 7 more digits.

Once this number is obtained you will be able to have visibility on accrued family points by looking at an updated Log document.  Points will be tallied after each WAC hosted the meet.