Updated: Aug 6/2024
Windsor Aquatic Club - 2025/26 Season Fees
Windsor Aquatic Club – 2025/26 Season Fees
The following fees are part of your registration for 2025/26 swim season:
SWIM CANADA/ONTARIO INSURANCE
COMPETITIVE: $171.68
PRE-COMPETITIVE: $60.50
MASTERS: $48.94
Per Swim Canada any swimmer participating in a Swim Ontario sanctioned event (including training) must be registered in the appropriate COMPETITIVE or PRE-COMPETITIVE category. Clubs must register all swimmers with Swim Ontario and Swimming Canada and provide accurate contact/residential address information within 2 weeks of commencing activities. Participants MUST have a “registered” or “active” status in the RTR in order to continue with activities BEFORE the two week grace period has ended.
| Returning Swimmers – Must register by August 15, 2025 Registration after August 15th is subject to an administrative penalty of $100.00 Fees from previous seasons must be paid in full to register. |
WAC MEMBERSHIP FEES
All fee payments will be posted 10 days before they are due (at the first of the months). If you do NOT have a credit card on file, it will be your responsibility to pay by the 1st so that you don't incur a late fee.
Late Payment Procedure:
| Fee Due date |
Late Fee Charge/Date |
Payment Due by or Suspension from Practice |
| Registration Fee by Aug 15th |
after August 15th - $100 admin fee |
|
| Oct 1st (50%) |
Must be paid on or before the 1st or 10% late fee |
Oct 15th |
| Nov 1st (25%) |
Must be paid on or before the 1st or 10% late fee |
Nov 15th |
| Dec 1st (25%) |
Must be paid on or before the 1st or 10% late fee |
Dec 15th |
FUNDRAISING COMMITMENT
All families are responsible for a $200.00 mandatory fundraising fee which can be ‘earned-back’ via the WAC calendar raffle and/or WAC Sink or Swim Challenge. This fee will be billed to your account on the November 1st billing cycle.
WEBSITE REGISTRATION FEES
Each year your account will be billed a $25 registration fee. This is the system access fee WAC must pay per user for the use of the website.
SWIM MEET FEES
Fees are determined by the host club and are published in the Meet package, by the host Club. Swim meet fees will be billed to your swimmer’s account, for each meet your swimmer is registered in.
Splash fees are charged in addition to fees/events. These fees are used to cover coach fees and administration costs for each meet. ($30 for local meets and $60 for away meets). Splash fees cover coach per diems and travel costs.
Swim meet fees are not covered in monthly membership fees. They are billed monthly to each family’s “Swimmer Account”.
All swimmers must be current with their account to be entered in a meet.
Information about Membership Fees, Swim Meet Fees & Volunteer Points Requirements
What are Membership Fees?
- Membership fees are determined yearly by group placement and used to cover pool rental/lifeguard costs, coaching fees and administration costs, etc.
- For families that have more than one swimmer in the club, the swimmer in the highest group pays the full membership fee and the remaining swimmers will receive a discount on their membership fees.
- See below for more information about how membership fees are established.
What Do My Membership Fees Pay For?
- The Windsor Aquatic Club is a non-for-profit organization that employs a salaried Head Coach and salaried Assistant Coach. Under the direction of the Head Coach, multiple hourly assistant coaches are employed for SEAL, Competitive, Age Group and Provincial swim groups.
- The Windsor Aquatic Club employs a part-time Club Manager who coordinates Club business and liaises with the coaching staff, Board of Directors and municipality.
- Coach salaries and lane rental/lifeguard/pool fees are major expenses for the Club.
- It is important to note that membership fees only cover a portion of the above expenses and other major costs are covered by WAC hosted swim meets.
- Additional annual fundraising initiatives are required and allow WAC to keep training fees affordable for our swim families.
What are Volunteer Point Requirements?
- WAC is a non-for-profit member run organization that requires families to actively engage in supporting the Club operations. WAC has established a Family Participation Policy to set clear expectations around commitments required from all Competitive Stream family members.
- It is important that each family carefully reviews the Family Points Requirements each year.
The WAC Family Participation Policy covers:
- An overview of the structure of the participation point system and point requirements
- Details of participation opportunities and mandatory participation requirements
- All families in the Competitive stream, will have a point requirement based on the highest level of registered swimmer (Example: If you have swimmers in Seal and Provincials, your point requirements would be based on the Provincial points allotted).
- Please note that each Family point has a $50 value. All points that have not been earned by May 15th of each year will be billed the balance of the family points in the June billing cycle.
- Please see the detailed Volunteer Point Requirement Overview for more information- https://www.teamunify.com/team/canwac/page/officials/members-points
How Are Fees Established?
- The Board, in an amount deemed enough to meet reasonably anticipated expenses for the following year, will establish swimmer fees based on the established annual operating budget. Considerations include pool rental costs, lifeguard requirements/fees, length of season, ability to host meets, other revenue sources.
- Fees shall be reviewed and established on an annual basis, prior to registration of the next season.
- Amounts may be increased or decreased by the Board of Directors and communicated to all members through email, posting on the website or other communications venue.
What are the Payment Requirements?
- All swim fees shall be paid in a timely manner as prescribed by the Board and the allocated timeline.
- Fees may be paid by Credit Card, Cheque or etransfer. Arrangements may be made if you wish to pay by Cash.
- All swimmers must be current with all fees according to the fee payment schedule, in order to practice with the team.
- A swimmer must be current with all fees to be entered in any Swim Ontario or Swim Canada meet (sanctioned or non-sanctioned).
What is the Refund Policy?
- It is important for all families to carefully review the WAC Refund Policy.
- All dues and fees are subject to the Windsor Aquatic Club Refund Policy which can be found HERE
- Please note that as a component of registration all parents are required to read and review the Windsor Aquatic Club Refund Policy.
