Machine Aquatics Team Update 09.18.2025
Machine Aquatics Team Update
2025-26 Season: Issue 2 - 09.18.2025
In this issue:
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Upcoming Meet Information
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Last Chance: Personalized Team Apparel for the Holidays
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Meet Participation Reminder
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Become a Machine Meet Official
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Volunteer Hours
Upcoming Meet Information
Meet Schedules for the National and National Prep Groups
Meet Schedules for the Senior Elite and High Performance Groups
Meet Schedules for the Senior and Gears Groups
Click here to record volunteer hours.
Machine Distance Run- HOSTED BY MACHINE!! VOLUNTEERS NEEDED
September 27-28, 2025
The St. James, 6805 Industrial Road, Springfield, VA 22151
DISTANCE RUN ENTRIES ARE CLOSED
Per Swimmer Surcharge: $4.00 Individual event fee: $5.00
!! ALL EVENTS ARE TIME YOUR OWN SWIMMER!!
Click HERE for the Machine Distance Run meet announcement
HAC Harvest Moon Invitational
October 4-5, 2025
Herndon Community Center - 814 Ferndale Ave, Herndon, VA 20170
HARVEST MOON ENTRY DEADLINE: THURSDAY, SEPTEMBER 18
OPEN TO 9-12 VA SWIMMERS ONLY
Per Swimmer Surcharge: $10.00 Individual Events: $12.00
Click HERE for the HAC Harvest Moon Invitational meet announcement
Click HERE to enter HAC Harvest Moon Invitational
Click HERE to order a 2025 Harvest Moon T-Shirt **Orders Due by Sept 22 at 4PM**
OCCS Medley Series 1
October 5, 2025
Occoquan Swim Academy, 10371 Central Park Drive, Manassas, VA 20110, USA
OPEN TO NATIONAL PREP/NAT TEAM SWIMMERS
OCCS MEDLEY SERIES 1 ENTRY DEADLINE: FRIDAY, SEPTEMBER 19
Per Swimmer Facility Surcharge: $10.00 Individual Event Fee: $10.00
Click HERE for the OCCS Medley Series 1 meet announcement
Click HERE to enter OCCS Medley Series 1
October Open (Fairland) - OPEN TO MD SWIMMERS ONLY
OCTOBER 10-12, 2025
Fairland Aquatic Center, 13820 Old Gunpowder Rd, Laurel, MD 20707
OPEN TO 9&O MARYLAND SWIMMERS
OCTOBER OPEN ENTRY DEADLINE: MONDAY, SEPT 22
Individual event fee: $5.00 Per Swimmer Surcharge: $5.00
Click HERE for the October Open (Fairland) meet announcement
Click HERE to enter October Open (Fairland)
October Open (Ashburn) - OPEN TO VA - WEST SITES SWIMMERS ONLY
OCTOBER 10-12, 2025
Ashburn Rec Center - 21105 Coopers Hawk Dr Ashburn, VA 20148
OPEN TO VA WEST SITES 9&O VIRGINIA WEST SITES (Claude Moore, Dulles South, Ashburn, Ida Lee, Round Hill) SWIMMERS
OCTOBER OPEN ENTRY DEADLINE: MONDAY, SEPT 22
Individual event fee: $5.00 Per Swimmer Surcharge: $5.00
Click HERE for the October Open (Ashburn) meet announcement
Click HERE to enter October Open (Ashburn)
Last Chance to Order Team Store Personalized Items!
The window is closing to order custom Machine items in time for holiday delivery. We have personalized towels, hockey jerseys and team caps available for purchase through the Team Store.
Two Personalized Silicone Team Caps: $36 - Click here to order.
Custom Machine Hockey Jersey: $85 - Click here to order.
Custom Machine Towel: $65 - Click here to order.
Meet Participation Reminders
WHEN POSTED & EMAILED: Please read the meet announcement before registering your swimmer(s) for a meet.
If the link for the meet announcement is not posted, the meet host has not released the information yet.
Many meets are restricted by age or by qualifying times. The definition of the meet key (NFT/ NST) is located on the top of the Meet Schedule and will be included in meet information when sent out.
To ensure that meet invitations reach all qualified swimmers, there will be times when you will receive an invitation that does not apply to your swimmer (too old, too young, etc.). We apologize for the extra email but we don’t want swimmers to miss an opportunity to swim!
Meet Fees are outlined in each meet announcement. Please be sure to review this portion of the meet announcement. Once the entries have closed, the fees for each meet will be charged to your account. If you are unable to attend a meet or choose not to swim, these fees are non-refundable.
If you have questions about which events your swimmer should be entering, please reach out to your swimmer’s coach. The coaches are very happy to provide guidance or select events for your swimmer.
How to Become a Machine Official
If you're interested in supporting the sport of swimming, helping swim meets run more smoothly, and—most importantly—getting the best view on deck, consider becoming a Machine Official. The process to become a USA Swimming Certified Official is simple, and we have a lot of fun along the way!
Step 1: Registration
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USA Swimming Registration
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Create an account on the USA Swimming website. If you already have an account from registering your athlete, use that same account to register as an official. The cost is approximately $70. We will reimburse you for your registration fees.
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Background Check
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Complete the required background check through USA Swimming.
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Athlete Protection Training
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Complete USA Swimming’s Athlete Protection Training.
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Concussion Protocol Training
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Finish the Concussion Protocol Training.
Step 2: Certification as an Official
The foundational level position for any new official is a Stroke & Turn Judge or Administrative Official.
Each position has its own certification criteria, which you can access by clicking here:
Stroke & Turn Judge or Administrative Official.
Each position also requires a specific number of apprentice sessions. Once you're ready to start helping at meets as an apprentice, let me know for Machine-hosted events, and I will pair you with an experienced official. For other meets, I can help connect you with the Meet Referee, who will ensure you're paired with an experienced official.
Thank you for your support of our swimmers. If you have any questions about the process or need assistance during your journey to becoming an official, please don’t hesitate to reach out.
Jenn Detrisac
Machine Aquatics Officials Chairperson
Volunteer Hours
We can not do this without you! Thank you so much for donating your time at our swim meets. Machine Aquatics has a $100 volunteer fee. We refund this to you when you have completed your 22 hour volunteer requirement. This is time spent helping out at meets or with other special projects that may come up during the season.
Please send your hours as you complete them to our volunteer coordinator by clicking the form below. She’s tracking them for you. When you reach 22 hours, she will let the office know that we can process a refund check for you.
Click here to record your volunteer hours.
