Volunteer Positions
If you are ready to sign-up for your volunteer positions, please go to our Volunteer Sign-Up page.
Your active participation makes each swim season a success! Each swimmer's parent(s)/guardian(s) over the age of 18 is REQUIRED to complete a minimum of two volunteer shifts (per family) this season. Shifts must be selected at two separate meets. Both volunteer slots should be reserved prior to our first swim meet on May 21st.
Any necessary training will be provided the evening of your shift. Please be aware that certain position requirements, particularly arrival and end times, may not coincide with your swimmer's meet event's schedule. Also note that some positions will require your undivided attention for the duration of the meet, so please plan accordingly.
If you are unable to work your shift, we request that you find another volunteer to cover for you and let us know ahead of time who will be filling in for you. All positions must be filled by adults only.
Without your help, swim meets are just not possible. Thank you in advance for your support and involvement!
Setup
(3 slots)
Set up lights, starter system, tables for scoring, swimmer check-in, & concessions, move bench to create HCP Swimmer area, set up Clerk of Course area with seating, set up bullpen area, prep items for concessions.
Spotlight Pick-Up and Return
(1 slot)
Go to Sunbelt rentals on Clements Ferry Road, pick up and deliver the spotlights to the pool AND return them the next day. Volunteer’s car must have towing capabilities.
2411 Clements Ferry Rd
Charleston, SC 29492
(843) 881-4945
Bullpen
(3 slots)
The bullpen is the holding area for swimmers. Volunteers will be assigned to age groups and will assist the rounders in organizing swimmers. Volunteers will ensure swimmers are behaving in bullpen.
Rounder
(2 slots)
Round up the swimmers for each event. Using a provided heat sheet & working several events ahead, collect and group the swimmers that are listed for each event/heat and have them sit on the “rounder” benches to wait for their race. Have kids sit in the order of the lane they are assigned. Continue collecting swimmers for the next event, keeping transitions between events as efficient as possible.
Clerk of Course
(1 slot)
Organize rounded swimmers in a holding pattern, then guide swimmers to assigned lanes directly before their event. Help keep delays and nerves to a minimum by helping swimmers reach their correct lane and heat number. This position is best filled by a more seasoned swim parent who is familiar with the timing and order of events/heats.
Runner
(2 slots)
Collect all time sheets from each lane after each gender/age group has completed swimming. Collect all stroke judge cards. Deliver all sheets and cards to the scoring table.
Scoring Table
(2 slots)
Enter times into the computer and generate ribbons.
Starter
(1 slot)
Announce the event number, stroke, and distance prior to each event, as well as provide starting commands to begin races. This position is best suited for a more experienced swim parent who is familiar with start protocol and the order of events.
Heat Winner Ribbons
(1 slot)
Get ribbons from the scoring table. For swimmers in 5/6 and 7/8 age groups, present a heat winner ribbon to the first-place swimmer of each heat–this includes relay races.
Stroke Judge
(1 slot)
Watch all swimmers and disqualify if necessary (requires some additional training).
Timer
(10 slots)
Time the swimmer in an assigned lane.
Backup Timer
(2 slots)
If timer loses time for any reason once a race has started (i.e. watch does not start properly), step in to serve as primary timer for that specific lane.
Concessions
(3 slots)
Connect propane to grill and turn on. Assist with setting up food for sale items. Prep and grill all items, collect payment, re-stock as needed. Put away all leftovers in the Swim Team closet. Fold up and store tables in the club house closet.
Parking Director
(1 slot)
Direct parking for the away team as well as putting out cones and swim meet signs the day of home meets. The cones and signs must be set up by 2pm the day of the meet.
Clean Up
(4 slots)
Clean up concession areas, put away tables, clean up trash, put back all moved furniture at the end of meet, take out trash and recycling as well as pickup swim meet signs and cones.
