MIDLAKES LEAGUE FORMS
REQUIRED LEAGUE FORMS
OVERVIEW:
The following forms are required for all swimmers and clubs in addition to Midlakes SafeSport training (see SafeSport page for information).
The Hold Harmless Agreement and Concussion information forms below should be included in your registration documents. These forms are to remain on file with your club for the duration of the season.
For the 2024 season, all Midlakes' registration information must be RECEIVED no later than June 1, 2024.
The Midlakes Annual Club Registration/Club Compliance Form must to be completed and sent to the League with each of the following:
- Annual swimmer fee check ($15 x number of swimmers per team)
- The most up-to-date team rosters. For 2024, we are asking for this information in one of two formats:
- If you use Swimmingly, please provide the appropriate link or export to the roster
- If you use Team Manager database, send the PDF format from your coaches
- Team Manager export file.
- From Team Manager > File > Export > Athletes - Athletes/Teams
- You must verify that the League has a current copy of your Club's ByLaws or CC&R's on file. All participants in Midlakes competitions MUST BE legally-certifiable members of your club as defined by your ByLaws or CC&R's. (Contact the League Communication Director if you are not sure)
You have the option to email scanned documents to the League Bookkeeper, Nancy Anderson, or mail through the post office to:
Midlakes Swim League
500 Farmhouse Way
Cle Elum, WA 98922
You are responsible for forwarding additional fees after June 1st if you register swimmers after that date. Please include an updated roster with the additional fees. All additional new swimmers must be accounted for prior to participation in their first meet of the season by contacting the League Bookkeeper by 5pm the day of the meet.
E-Signature Option: Electronic signatures that produce a legal acceptable approval or signature are allowed.
Creating, signing and sending League Fillable Forms Instructions
Annual Club Registration/Club Compliance Form
This document combines information needed annually by the League into a single document. Please PRINT LEGIBLY and send to the address listed above or use the fillable form options below.
This form includes Club/Team Logo authorization. If your club logo changes after submitting this form, please notify the League by submitting the standalone authorization form below along with the new logo.
Please contact the League Communication Director if you have any questions.
Annual Club Registration/Club Compliance Form - FILLABLE FORM
This document provides a fillable option. Open the link and download the PDF, where you should be able to select the option to "Fill and Sign". We recommend you complete the form digitally. Then either email a digitally-signed copy or print and scan the signed copy and email it to the League Communication director. If you are not able to "Fill and Sign," you may need to download the trial version of Adobe.
Midlakes Hold Harmless Agreement
This document also includes the League Code of Conduct and Eligibility parameters. Every Midlakes Swim club is required to have this form signed for each participating swimmer for the current season. Electronic signatures that produce a legal acceptable approval or signature are allowed. The club will be held responsible for its authenticity. Each club is required to keep this information on file for the duration of the season.
Hold Harmless Agreement - FILLABLE FORM
This document provides a fillable option. Open the link and download the PDF, where you should be able to select the option to "Fill and Sign". We recommend you complete the form digitally. If you are not able to "Fill and Sign," you may need to download the trial version of Adobe.
Concussion Information Sheet aka Lystedt Law Parent/Athlete Form
Every Midlakes Club is required to have this form signed by each participating swimmer and parent/guardian for the current season. Electronic signatures that produce a legal acceptable approval or signature are allowed. The club will be held responsible for its authenticity. Each club is required to keep this information on file for the duration of the season.
Concussion Information Sheet - FILLABLE FORM
This document provides a fillable option. Open the link and download the PDF, where you should be able to select the option to "Fill and Sign". We recommend you complete the form digitally. If you are not able to "Fill and Sign," you may need to download the trial version of Adobe.
Zachery Lystedt Law - Overview
OTHER LEAGUE FORMS
This form is required for all official Midlakes Records attained at a dual meet held during the regular swim season. It must be filled out in its entirety and submitted to the current League Awards & Records Administrator for verification and approval. This form may be submitted electronically (scan the completed & signed document). Records attained at a League Championship Meets will be recorded & verified by the League.
Head Coaches or Parent Representatives may file a formal protest for issues dealing with the misapplication of League Policy, rules of conduct, or rules that govern competition. This form must be completed in full and submitted to the protesting clubs Division Rep within 96 hours of the meet. All protests will be heard by the Board of Governors within one week.
All club logos are used on the website, often included in and on the Divisional and League Championship Meet programs and sometimes on the League Championship apparel. If your logo changes during the swim season, you must submit a new release form. The signed copy can be emailed to the Communication Director, or mailed to:
Midlakes Swim League
500 Farmhouse Way
Cle Elum, WA 98922
Logo Copyright Release Form - FILLABLE FORM
This document provides a fillable option. Open the link and download the PDF, where you should be able to select the option to "Fill and Sign". We recommend you complete the form digitally. If you are not able to "Fill and Sign," you may need to download the trial version of Adobe.
