Club Administration Resources

Registering a Club

2024 Club membership registrations will be processed through the SWIMS 3.0 club portal.  Club Administrators have received information.

If you wish to start a new club, please contact [email protected].

Athlete Registration

The 2024 registration year begins September 1, 2023 for new and renewing members.  All registrations processed after September 1 will be valid from date of registration until the end of 2024.

  1. All athletes 18 yrs. old and older complete the Athlete Protection Training on the USA Swimming Safe Sport site, or risk suspension of their USA Swimming membership.  There is no longer a 30 day grace period for athletes to complete the APT.  This must be completed by their 18th birthday.
  2. Athletes must create their own USA Swimming account prior to completing the APT.  The APT will be credited to the account in which it is completed.
  3. FAQ’s for the Adult Athlete requirement.

As stated above all adult athletes (any over 18) must complete the same Athlete Protection Training (APT) as all adult members.  Any adult athlete does not have the APT attached to their record is not considered a valid member.

If they compete in a meet, their times will not load.  Times are removed by USA Swimming prior to Middle Atlantic seeing the meet results.  We cannot add these times.

Non-Athlete Registratons

 

2024 Membership registration will begin on September 1, 2023.  Any individual athlete or non-athlete registered on or after September 1, 2023 will have membership from date of registration until the end of 2024.

 

Requirements must be kept current at all times. There is no grace period; coach membership is not valid if any of the requirements lapse or expire. Coaches do not have USA Swimming insurance coverage if their membership is not valid. To help coaches manage their membership requirements, the date that each requirement expires is printed on their USA Swimming coach membership card, as well as being available on the Deck Pass phone app and through the online Club Portal. Additional information and links for each requirement can be found here.

 

Email registration questions to [email protected] or [email protected]

Incident Reports

Any time there is an accident or injury during activities such as Sanctioned or Approved swim meets, swimming practices, contracted Swim-a-Thons or approved social events, a Report of Occurrence must be submitted by a coach, official or someone affiliated with the club/facility. This form is submitted online, and sent to USA Swimming and its insurance company.  Make sure to send a copy of this emailed report to the Operational Risk Chair for Middle Atlantic Swimming.

Report of Occurrence Form.

Insurance Certificates for Your Club

USA SWIMMING OFFERS ITS MEMBERS TWO FORMS OF INSURANCE: LIABILITY AND ACCIDENT INSURANCE. THESE INSURANCE POLICIES ARE AIMED AT PROVIDING USA SWIMMING MEMBERS WITH PEACE OF MIND AND PROTECTION. BELOW IS A SUMMARY OF THE LIABILITY AND ACCIDENT INSURANCE POLICIES, CLAIMS INFORMATION, AND CERTIFICATE OF INSURANCE REQUEST FORMS.

Complete information on Insurance through USA Swimming can be found here

Insurance FAQ