To:

All Coaches and Team Representatives

From:

Heather van Breda (Norwood) and Ralph Stamberger (Klahanie)

Meet Directors and Coordinators

CC:

Midlakes Communications Director

RE:

Midlakes Championships: 2025 League Championships

Location:

King County Aquatic Center

Meet Start:

July 27, 2025, beginning at 9:00 am

Doors will open to coaches, swimmers, and parents at 7:30 am. The only people admitted prior will be from teams who are setting up the meet.

Entries:

Entries are due by 10:00 am Sunday, July 20, 2025, via email to both:

Eric Bartelson and Tracy McDonald . Late Entries are subject to a $250 fine.

Final entries will be determined through A-Qualification seed times.

Entries or changes submitted after the psych sheet has been sent to Midlakes Communication Director will not be permitted.

See the Midlakes Operating Plan vfor rules for relay substitutions as they will be followed to the letter.

Volunteers:

Each club is required to provide volunteers based on swimmer estimates.

Please provide volunteer names for all slots assigned to your club by July 25, 2025, at 5:00 pm using the 2025 Volunteer Spreadsheet link.

All volunteers must check in at the Volunteer Table in the lobby.

• 1st session volunteers check in by 8:25 am
• 2nd session volunteers check in by 10:25 am
• 3rd session volunteers check in by 12:25 pm

Timers:

Timers must have timed a minimum of 2 dual meets this season or have prior championship meet experience.

Teams must bring their own stop watches.

If a timing volunteer fails to show for their session meeting, the Meet Director will have the team’s coach take their place.

We will not be calling for timers over the P.A. System.

Warm-Ups:

See the schedule below.

The pool will be cleared of all swimmers at 8:50 am.

Meetings:

Coaches Scratch:

7:45 am in the Meeting Room behind Announcer’s Table 

Timers:

8:30 am in the Meeting Room behind Announcer's Table

Officials:

8:10 am in the Meeting Room behind Announcer’s Table

Clerk of Course:

Opens at 8:30 am. The Clerk of Course is in the NE corner of the pool, to the left of the diving towers. Swimmers will access the staging area by walking under the diving towers. Please keep this area clear of chairs.

Our staging team will stage the 8&U and 10&U Relays.

All teams MUST escort their 8&Under and 10&Under Medley and Free Relays through Staging and to the Starting Blocks. Please have a coach/senior swimmer escort your relays to staging, as parents and non-volunteers are not allowed on the pool deck.

Please be patient if swimmers arrive early, heats will be staged in order.

Coaches:

Each team will have two assigned seats at the coaches’ tables along either side of the pool.

Hospitality:

Breakfast, beverages and lunch will be provided for all officials and coaches. Coaches will be admitted to hospitality with their wristband issued at check-in. Beverages will be distributed on occasion throughout the meet.

Team areas:

Teams may sit in the bleachers around the pool deck. Folding chairs are allowed on the pool deck provided clear walkways are maintained. No team seating below the diving towers. This area must remain clear for Clerk of Course Staging.

Safety:

IMPORTANT: FIRE CODE REGULATIONS: This is a reminder that King County Fire Code regulations must be followed during your event at King County Aquatic Center. In particular: IFC Section 308.1.4 prohibits the use of open-flame cooking devices, and King County Title 17 enforces this regulation.

Prohibited items include, but are not  limited to:

• Propane grills
• Charcoal grills
• Portable fire pits
• Sterno or canned heat
• Flattop grills
• Flagstone-style cooktops
• Any open-flame or flame-generating equipment

Parking:

Parking Lot Attendants and signage will guide you to an appropriate parking spot. We encourage carpooling as KCAC has limited parking.

New this year – To help our meet run smoothly, we’d appreciate it if the first parking lot (at the traffic light, in front of the building) could be left available for Coaches, Officials, Hospitality, and other senior meet staff until 8:00 AM.

If you're arriving before 8:00 AM, please use the second entrance just past the building or one of the additional lots listed in the attached parking information. Thank you for helping us create a smooth start to the day—we truly appreciate your support!

Spectators:

KCAC provides bleacher seating for 2500 spectators. Folding chairs allowed behind the railing in marked platform areas only, not in the bleacher sections. Please observe the signage in the spectator areas.

The pool deck will be limited to Swimmers, Coaches and Officials. All others will be turned away.

Concessions:

Concessions provided by King County Aquatic Center contractor. Neither Midlakes nor the host clubs receive any benefit from concession sales.

Heat Sheets:

Heat sheets will be provided for officials and stagers. Coaches must print and bring their own heat sheets.

T-Shirts:

Midlakes Championship T-shirts and Sweatshirts will be available for purchase on site the day of the meet, but you may also purchase in advance here Champs Merch.

Awards:

Using the Volunteer Spreadsheet, please designate someone prior to the meet to pick up the awards for your entire team at the end of the meet. Swimmers will not be able to come into the awards room to pick up their awards that day.

Other rules:

KCAC does not allow paper signs to be posted by spectators. Please bring your team banner to hang.

No flash photography is allowed at starts. Please tell your team and parents in advance.

It is “best practice” to have your senior swimmers bring younger teammates to the Clerk of Course for events. No parents will be allowed on deck. Designate older swimmers in advance of the meet.

Cell phones are not to be out in the restrooms/changing rooms for any purpose. You can make your call or text after leaving the changing and showering area.

Please clean up your team’s area prior to departing.

False Starts

CHAMPIONSHIP MEETS

a. "For the League Championship meet, false starts shall be judged by USA Swimming rules. They will be called by dual confirmation by the referee and starter, and there shall be no free first false start, per these USA Swimming rules:"

b. “When all swimmers are stationary, the starter shall give the starting signal” (Rule 101.1.2.C)

c. “Any swimmer starting before the starting signal is given shall be disqualified if the Referee independently observes and confirms the Starter’s observation” (Rule 101.1.3.A)

1st Warm-up session: 7:50 - 8:20 am

Group A

MSC, PKAT, NH, PL, OL, HW

Group B

WR, KGM, RH, KLA, SR, KGG, MIBC

2nd Warm-up session: 8:20 - 8:50 am

Group C

FW, NYC, MH, MICC, SW, SS, STC, NW

Group D

EB, SAM, TRI, TOS, KGR

Group A

Group B

Group C

Group D

Lane 1

MSC

SR, KGM

FW

EB

Lane 2

HW

KGG

FW, MH

EB

Lane 3

NH

KLA

MH

EB, TRI

Lane 4

NH

KLA, WR

MICC

TRI

Lane 5

NH

RH, WR

MICC, NW

SAM

Lane 6

PL

MIBC

SW

SAM, TOS

Lane 7

PLAT

MIBC

SS

TOS, KGR

Lane 8

OL

MIBC

STC, NYC

KGR