Forest Park Cabana Club Board of Directors 2023

Any concerns regarding the pool or procedures can be directed to the board via e-mail.

President - Oliver Smith

• Overall responsibility, with board, for all aspects of pool, employees, and members
• Primary personnel and member liaison
• Board meetings - prepare agenda and chair the meetings
• Manages the pool manager (all feedback and direction to the manager are to be communicated through the president and VP. This will reduce confusion and conflicting communications with the manager)
• Proxy letter - president's signature
• Annual letter & Pool Rules Document - president updates and signs
• Insurance coverage and premiums
• Responsible for working with treasurers to determine each year's budget plan

Vice President - Rob Lingscheit

• Assist president as required
• Acting president in president's absence,
• Assist president in managing the pool manager
• Direct the content of the FPCC website
• Membership:
  • Respond to all Membership inquiries
  • Keep updated "membership wanted" list
  • Offer sellers "membership wanted" list when they are ready to sell
  • Transfer membership from seller to buyer when necessary
  • Provide membership updates to secretary

Secretary - Julie Hedrick

• Compose and mail/email proxy letters
• Compose and mail/email annual letter to members
• Compose and email all membership out-going correspondence 
• Write and distribute board meeting minutes
• Keep copies of all minutes and other pertinent records
• Manages content of the FPCC website, working with the CTO, President and VP as needed
• Maintains/updates Membership Accounts on the FPCC website

Treasurer (Accounts Receivable) - Lisa Barkwill

• Responsible for counting and depositing all moneys coming into the club. This includes:
  • Membership dues, penalties, and transfer fees
  • Concessions - swim meets and office
  • Swim Team - season and preseason
  • Swim Lessons
  • Swim team shop, fund-raisers, etc.
  • Memorial Day/4TH of July and Labor Day Party Guest fees
  • Daily Guest fees
• Prepare annual budget with president and treasurer AP
• Help treasurer AP and president prepare annual budget

Treasurer (Accounts Payable) - Eldon Pei

• Responsible for tracking and paying all outgoing money
• Bills
• Refunds
• Prepare annual budget with president and treasurer AP
• Monthly Budget vs Actuals report - present for review at each board meeting
• File annual non-profit tax form
• Renew annual facility operation licenses
• Payroll:
• Verify employee rate and hours
• Completed W4 forms from employees
• Call information into Wells Fargo
• Pick up checks and deliver to pool manager
• Pay payroll taxes and state comp fund

Co-Athletic Directors - TBD

• Responsible for managing the swim team budget and expenditures
• Responsible for overall running of swim team
• Act as Forest Park representative to the swim league
• Manage the coaching staff (all feedback and direction to the coaches are through the athletic directors)
• Staff meetings with coaches (and president if needed)
• Prepare end-of-year performance review for coaches; review with president and VP for approval
• Give approved end-of-year performance review to coaches
• Coordinate all activities associated with swim team
• Report to board regarding swim team and league activities

Co-Facilities - Mike Otte & Alex Auerbach

• Responsible for managing the facilities budget and expenditures
• Responsible for repairing or contracting repairs of the pool facility. For example: bathrooms, office, sheds, BBQ's, sprinklers, etc. This does not include general pool maintenance which is the responsibility of the pool manager.
• Responsible for general clean-up day (before pool opens) and closing day.  Arrange tree and bush trimming in Spring
• Arrange to have gas turned on in Spring
• Contact city for garbage cans

Chief Technology Officer - TBD

• Responsible for maintaining FPCC WiFi and music streaming equipment
• Responsible for maintaining FPCC computer and phone systems
• Responsible for maintaining FPCC electronic locks including:
  • ​Tracking and issuing gate codes to members, staff and board members
• Maintains FPCC website with secretary
• Responsible for FPCC computer account security

​​Social - Ami Russell

• Responsible for managing the social budget and expenditures
• Coordinates Memorial Day BBQ, July 4 party, Labor day party and End of season board dinner
• Responsible for planning/coordinating other member events as determined by Board

Member at Large - Kristi Busch

• Provides support to the board as needed, e.g. special purchases (pool covers, handicap lift, pool toys, kickboards etc)

Board Emails:

Other Club Aliases:

Note: All board members have equal voice & equal vote in the decisions of the pool.
Updated 03/2023