2023 DART Parent Participation Policy

 

DART Participation Policy and Volunteer Commitment

 

DART depend heavily on volunteers to run the team successfully.  A swim team simply cannot function without the support of swim parents. We expect that each family will make every effort to support our team and their swimmer with their time, talents, and energy.  As such, Dart families are required to meet the following commitments:

1.    Minimum Volunteer Hours by group, based on the swim group of the highest placed swimmer in the family.

2.    Volunteer hours are designed to support the DART site and the entire DART program.  Parents will have the ability to complete some of their hours for any of the DART sites and DART hosted meets.  We hope this will allow parents to more easily complete their hours and also support all the DART programs. 

3.    Timing at away meets your child is signed up for. These hours are not included in the Minimum Volunteer Hours.

4.    Find your replacement if you are unable to fulfill a position committed to.

5.    Contribution to the annual Swim-a-Thon or Swim-for-Fun(ds) fundraiser

 

Minimum Volunteer Hours

The swim year is January 1st to August 15th.  Families are required to volunteer a minimum of volunteer hours based on their highest-level swimmer at the beginning of the swim year:

Swim Group

DART Site Hours

(These hours must be completed for the DART site in which your swimmer trains)

DART Team Hours

(These hours can be used for any DART site)

Total DART hours Required per year

National & Development

10

5

15

Senior Speed

10

2

12

AGE 3 & AGE 2

8

2

10

AGE 1

8

2

10

Gold, Silver & Bronze

5

0

5

FallDARTS, SpringDARTS, and Senior Fit

All

0

1 hour per month, max of 5 hours

 

·      This amount will be prorated for swimmers who do not swim for the entire year.  

·      Families with swimmers that are 13 years of age and older will be able to apply 10 hours of volunteer time worked by an older child or their swimmer towards their minimum volunteer hours requirement. Having an older child volunteer for your family for 4 hours will need to be arranged in advance with permission. Permission would depend on the volunteer job, as some can be performed by older children and other jobs may be inappropriate for an athlete.  

·      In addition to our team hosted meets (see next section), volunteers are also needed for various jobs throughout the year, including officiating at away meets, Summerdarts support, team parties and functions, and our annual banquet & senior recognition event, among others.

·      Families can accrue hours at team hosted meets and through other team needs throughout the year.  Timing at away meets, Summerdart meets and Dart Friday Fun Meets do not count toward the volunteer commitment.

 

Any family not meeting the minimum participation requirement will be charged at a rate of $25 per hour for hours not worked during the year.

·      Hours may not be carried over to the following year, and most families work more than the minimum hours per year.

·      Volunteer hours are waived for the first quarter of swimming for all families new to Dart.  We do this to enable families to ease into our program and learn about our many various volunteer possibilities before requiring the volunteer commitment.  New families who wish to volunteer in their initial quarter are welcome and encouraged to do so.  

·      Families who have done previous sessions of fall or spring darts are not considered new and are required to complete their volunteer commitment.   

 

Dart Hosted Meets

The major events that require volunteers are the team-hosted meets. These swim meets are important for our families and program as they are fundraisers for our team and opportunities for local meets.  Everyone benefits from the funds raised regardless of swimmer participation as this allows us to maintain our pool time and professional coaching staff for all groups.

 

DART Hosted Meets:

Meets hosted by DART DAVIS SITE

DATE

Meet Name

Location

Feb 4 – 6

DART Super-league Champs

Natomas Aquatic Center

May 6-7

DART AGE Meet

Arroyo Pool

July 25 – 29

USA Futures Champs

Natomas Aquatic Center

Meets hosted by DART (Other Sites)

Feb 24 – 26

DART Solano Last Chance Meet

Solano College Pool

Meets hosted by DART Summer Seasonal Swim

DATE

Meet Name

Location

Mulitple Dates

DART Friday Fun Meet

Community Pool

August 4-6

Davis City Championships

Community Pool 

 

 

Away Swim Meet Support

Timing or officiating at away swim meets that your swimmer has entered is required. These are shared responsibilities among all teams based upon the number of entered swimmers per team and are assigned by the hosting club.

·      Timing is not included in the annual Minimum Volunteer Hours commitment, but in addition to it. All families with a swimmer in the away meet must sign up to time or officiate. Families that do not sign up to time at 2 away meets in a row will be automatically signed up at the next meet their child attends.

Officiating, either at home or away meets, does count toward your annual Minimum Volunteer Hours commitment.  Per Sierra Nevada Swimming regulations, swimmers on teams that do not fulfill their timing and officiating duties will not receive awards.

o   Families with a swimmer entered in the meet will receive an email several days prior to the meet with instructions for job sign-up on the Aquadart website.

o   All shifts are on a first-come, first-served basis.

o   Families who sign-up to officiate are not required to time.

o   Timing shifts will be 2-4 hours.

o   Some meets may require that families cover more than one shift.

 

Failure to show up for a shift or not volunteering will result in the following penalties:

o   First time: Written warning

o   Second time: $100 fine assessed to your account. Swimmer will not be allowed to participate in swim meets until fine is paid in full.

o   Third time: Swimmer(s) and family are suspended from the Aquadarts for practice and swim meets for 30 days without a refund.

o   Fourth time: Aquadart membership is terminated and swimmer(s) and their families will be dismissed permanently from the team without a refund.

o   At the beginning of each swim year, the first through third time offenses will be forgiven.  However, the fourth offense is a permanent action.  A pass may be granted, at the discretion of the volunteer coordinator, for emergencies and unique situations. 

 

Please contact the volunteer coordinator at least one week prior to a meet you can no longer time at to request a pass.

 

Families are required to find their own replacements for all volunteer shifts if they are no longer able to volunteer and must inform the volunteer coordinator of their replacement.

 

If needed to find a replacement, contact information for team members can be found on our website.  Login, then click on “Members” in the upper left corner of the home page.  You can then search by name or practice group.

 

 

Swim-a-Thon/Swim-for-Fun(ds)

All Dartfamilies are also required to participate in our Summer Swim-a-Thon/Swim-for-Fun(ds) fundraising efforts. All swimmers who swim in at least two sessions during the swim year are required to raise a minimum of $100 to support the Swim-a-Thon each summer, whether or not they actually swim in the Swim-a-Thon. Those swimmers not meeting this requirement will be assessed a $100 fee. Swimmers who are enrolled in Aquadarts for any part of the year but are enrolled in Summerdarts during the summer participate in the Summerdart Swim-For-Fun(ds) instead of the Aquadart Swim-a-Thon, and are required to raise a minimum of $100.

 

Tracking and Reporting

Parents can track their yearly volunteer hours on the team website.  Families may sign up for many volunteer opportunities through the team website.  

 

Contacts

For more information on volunteering, please contact the DART COO, Jamie Kiarie at [email protected]