Winter Swimfest

January 24-25, 2026, Chestnut Hill Developments Recreation Complex

This meet has been submitted for sanctioning

Coaches, please contact [email protected] 

 

Session Information
Session Ages Date Warm Up Start Time Heat Sheets
1: Sat AM 12 & Over January 24 8:00 am - 8:55 am 9:00 am  to be posted 
2: Sat PM 11 & Under January 24 12:30 pm -12:55 pm  1:00 am  to be posted 
3: Sun AM 12 & Over January 25 8:00 am - 8:55 am  9:00 am to be posted 
4: Sun PM 11 & Under January 25 12:30 pm - 12:55 pm 1:00 pm  to be posted 

Additional Information:

  • The Chestnut Hill Recreation & Development Centre (CHRDC) opens at 7:00 AM daily.
  • Swimmers may enter the pool area 15 minutes before warm-up. Swimmers who need to change into suits must use the private stalls in the universal changeroom.
  • Only swimmers may enter the pool area through the changerooms. Coaches, officials, volunteers, and spectators should enter the deck via the spectator doors (through the hallway past the changerooms).
  • Access to the Field of Play is limited to swimmers, coaches, officials, and registered volunteers. Spectators may watch from the on-deck bleachers (please respect restricted areas marked by cones) or from the upstairs viewing window.
  • No photographs or videos may be taken in the changerooms or behind the starting blocks. Please avoid flash photography and noise during race starts, and be respectful when taking photos.
volunteer & Officials Information

VOlunteer Request Forms:

All families must fill out a volunteer form, including swimmers who are volunteering. The form collects your availability and interests so we can match you with an appropriate role. We balance the needs of our officials—so they can continue to develop—with the operational needs of the meet. Please submit the form by the posted deadline.

Forms open: December 10, 2025
Forms close: January 8, 2026

We have two separate forms:

  • Officials – for deck roles like timers, stroke & turn judges, etc.

  • Off-deck – for roles like snack deck, setup, and take-down.

Note: The number of off-deck roles is limited, as our greatest need is for officials to run the meet.

When to arrive:

OFFICIAL ROLE S1: SAT AM S2: SAT PM S3: SUN AM S4: SUN PM
Referee, Starters, Meet Managers, Competition Coordinators TBD TBD TBD TBD
Admin Desk, Recorder, Chief Timer, Safety Marshals TBD TBD TBD TBD
Chief Recorder, Electronics  TBD TBD TBD TBD
Judge of Stroke, Inspector of Turns, Timekeepers TBD TBD TBD TBD
General Briefing:
  • Who Attends: Timekeepers, Inspectors of Turn, Judges of Stroke, Chief Timers
  • Where: Room 3 (upstairs)
  • When: TBD

What to Wear:

  • Timekeepers & Chief Timers: White shirt, black bottoms, black (indoor) closed-toe shoes.
  • Safety Marshals: White or red shirt, black bottoms, black (indoor) closed-toe shoes. A safety vest will be provided upon arrival.
  • All Other Officials: Red polo shirt, black bottoms, black (indoor) closed-toe shoes.

Questions or concerns regarding officiating or volunteering at our meet can be directed to [email protected] 

Additional Information for Off-Deck Volunteers
  • Meet Setup: Friday, January 23, 2026 from 8:30 to 10:00 pm
  • Meet Take Down: Sunday, January 25, 2026 (at the end of the meet)

Meet setup and take-down volunteers should bring clean (indoor) shoes, a refillable water bottle, and wear comfortable clothing. Please remember that it can get quite warm while setting up on the pool deck.

Off-Deck Volunteers: Please refer to the Volunteer & Officials Grid for your assigned shift times. Off-deck shifts are staggered to provide continuous support throughout the meet. You may be assigned to assist in the Snack Deck, the lunch room, or both. There is no "uniform" for off-deck volunteers. Please bring a refillable water bottle.

Swim Meet Pool Location Chestnut Hill Developments Recreation Complex 1867 Valley Farm Road, Pickering, ON, L1V 3Y7

Located near by you'll find:

 - On the viewing deck you'll find our "Snack Deck" filled with a variety of snacks and drinks.

 - A park located in the back of the Chestnut Hill Recreation Centre

 - Pickering Central Library - free wifi, public computers

 - The Shops at Pickering Mall - with several restaurants in the food court in the lower level