MONTEREY BAY SWIM CLUB MEMBERSHIP AGREEMENT 2023-2024
With my payment of the swimmer registration fee entitling my designated child or children to participate in the competitive swim program of the Monterey Bay Swim Club (MBSC), I agree to abide by the regulations and policies of MBSC as set forth by the club. I understand that it is my responsibility to read and familiarize myself with all of the following rules and regulations as well as information contained on the club’s website.
Specifically, I agree to adhere to the following established payment policies:
1) Monthly Dues: Monthly dues are charged to your MBSC account on the first day of each month. A $10 late charge will be assessed if dues are not collected by the 20th of the month. When joining MBSC the registration fee will be charged at check out, dues for that month will be added to your account within 24 hrs. MBSC will send an email each month, by the 21st, with a link to your monthly statement detailing all charges (including dues, registration fees, swim meet fees, other team related fees, etc.). The charges will occur on the first day of the following month. MBSC requires all accounts to have a credit/debit card set for auto payment. We do not accept cash or checks for payment. Accounts past due by 60 days will be placed on suspension. Accounts that are habitually late will be placed on suspension at 30 days past due.
2) Partial Months: MBSC does not prorate fees for partial months.
3) USA Swimming Registration Fee ($89.00): An annual USA Swimming membership registration fee is required of all team swimmers. Registration fees are per calendar year (Jan-Dec). Fees for swimmers joining MBSC in the last quarter of any calendar year will apply to the subsequent year. MBSC retains none of this fee. The USA Swimming initial registration is done on-line, a link for registration will be sent after MBSC registration. All new members will be required to set up a new USA Swimming account and pay directly online prior to their first practice. Renewal of USA Swimming for existing members will be done in a ‘bulk renewal’ by MBSC and billed to your MBSC account on the October statement.
4) Team Registration Fee ($150): Swimmers joining the team and returning swimmers will be charged a MBSC Team Registration fee of $150 per swimmer each year. The MBSC Team Fee for 2023/2024 includes: Team hoodie, team sweats or t-shirt (depending on size avalibility), silicon cap and our yearly MBSC equipment fee. This applies to all MPC and PGHS groups. This will be billed on the September billing statement. Carmel Valley (seasonal swimmers) will be charged a $50 Team Registration fee upon joining or restarting which will include a silicon cap.
Swimmers who join the team after March 31st of each year will be charged a Team Registration fee of $100 per swimmer. This will include a MBSC cap and equipment fee. Swimmers joining the team in July and August will be charged $50. This will include a MBSC cap and equipment fee. MBSC registration fee is a non-refundable fee. This fee is for September 1 - August 31 swim season.
5) Perpetual Swim Program: MBSC is an ongoing swim program. Membership will continue until MBSC receives a Notice of Intent to Quit email. An active swimmer does not need to register each year, but will still be billed the MBSC Team Registration Fee of $100 per swimmer in September.
6) Withdrawal: A Notice of Intent to Quit email must be sent to MBSC via the ‘Contact Us’ button/tab on the main page of our website no later than the 20th of the month to avoid being charged for the following month. A swimmer who elects to withdraw and then return will be subject to all Team Registration fees at a rate of $100 per swimmer. There are no exceptions. Phone notification and/or verbal conversations with coaches and/or emails to other individuals are not a valid form of notification.
7) Notice of Absence/Holds/Pauses: A swimmer may take a Notice of Absence for up to (4) four months at a rate of 50% of the normal monthly fees. This will hold their spot on the roster. Volunteer hours will not be prorated. You will need to complete the full hours assigned to your family account. Notice of Absences should be sent to MBSC via the ‘Contact Us’ tab/link on the main page of the website no later than the 20th of the month. Phone notification and/or verbal conversations with coaches and/or emails to other individuals are not a valid form of notification. A complimentary one-time (per swim year) hold can be placed on accounts should a swimmer need/wish to take a break - volunteer hours will not be prorated and your spot cannot be guaranteed upon your return.
8) Volunteer Hour Requirement: Each family on the competitive team has a yearly volunteer hour requirement. (September 2023 - August 2024). All groups, with the exception of Blue Group, are considered competitive. Any unworked volunteer hours will be billed at the rate of $50 an hour on your September 2024 bill. If you sign up for a volunteer shift at an MBSC home meet and NO SHOW you will be billed $50 per job on the following month’s invoice. If you sign up for timing shifts at an away meet and NO SHOW you will be billed $50 per shift on the following month’s invoice. Please refer to the volunteer obligation breakdown for specific hour requirements. Hours will be adjusted should a major meet that we host be canceled. Volunteer hours are assigned and expected to be fulfilled regardless if your child competes during the swim year.
9) Terminating Membership: MBSC reserves the right to terminate the membership of any member whose actions are considered detrimental to MBSC’s welfare as set forth in the teams policies. I agree that upon withdrawing from MBSC, our account will be paid in full prior to my swimmer’s departure from the team.
10) MBSC Fall Break: MBSC takes an annual 1-2 week break in August. Monthly dues are not prorated for this break. There will be optional limited swim practice offered for all groups.
11) Swimmer Pick Up: Swimmers must be picked up from practice on time. After the scheduled end of practice accounts will be charged $25 for every 15 minutes the swimmer is left unattended.
12) Designated Championship Meets: Swimmers attending any championship meet, Central California AG Champs and higher, will be charged a $50 flat fee per swimmer for age-group championship meets and $75 for senior championship meets. Age Group Championship meets: Central California AG Champs (Feb & July), PacSwim AG Champs (March, July, December), Far Westerns (Spring & Summer). Senior Championship meets: WZones (July), Winter Championships (December), Sectionals, Futures and Nationals.
13). CVAL (Coast Valley Aquatics League): CVALs is our summer league. It is made up of 8 local teams. The CVAL championship meet is usually the first weekend in August. This is a required meet for ALL competitive groups, from Grey Group - to High Performance. Parents are also required to work at this meet. Please plan accordingly.
VOLUNTEER OBLIGATION HOUR BREAKDOWN
ALL SWIM FAMILIES, with the exception of Blue Group are assigned volunteer hours regardless if your swimmer competes or not. Obligation hours are assigned on a per family basis for the highest level swimmer. Families may complete their volunteer obligation at any time within the swim season (September 1 - August 31) at any of the events MBSC host or co-host. The MBSC Volunteer Obligation for 2023-2024 swimming year (September 2023-August 2024) is as follows:
Blue Group: 0 hours per year
Grey Group: 6 hours per year
White Group: 12 hours per year
Black Group: 14 hours per year
Gold Group: 16 hours per year
Senior Group: 12 hours per year
Performance Prep: 16 hours per year
Performance A: 18 hours per year
High Performance: 20 hours per year
Volunteer hours may be worked at any event hosted or co-hosted by MBSC including; CVAL qualifying meets, CVALS Champs (August), MBSC hosted Race to AG Champs (November), Zone 1 South (Z1S) hosted championship meets (typically January, December & July ) and any MBSC mini-meet or/intrasquad meet held throughout the year in which volunteer help is needed. *Hours will be adjusted should a major meet we host be canceled.
Additionally, hours can be earned at any community event MBSC is involved in; The Big Sur International Marathon (April) and Big Sur half-marathon (fall).
Becoming a USA Swimming Official will fulfill all your volunteer hours for the entire season.
Hours may also be earned each year by taking the Athlete Protection Training online. 2 hours for one adult in your household and 2 hours for every swimmer over the age of 12. Please note; this can only be taken once a year and your certificate of completion must be emailed to MBSC to receive credit. *Returning members that took this in 2023, please retake when you receive notice from USA Swimming that it is expiring and email your certificate of completion to receive hours. APT is accessed via your USA Swimming portal that is set-up after you register your swimmer w/USA Swimming. You can follow this link to our WEBSITE for detailed instructions.
**IMPORTANT** TIming at away meets does NOT count towards your volunteer obligation (with the exception of Z1S hosted Championship meets typically in January, July and December).
Non-worked volunteer hours are billed at a rate of $50 per hour.
ADDITIONAL VOLUNTEER OBLIGATION HOUR INFORMATION
The swimming year is broken into 4 quarters for volunteer hour billing purposes, in the event that you join or leave the club mid-year. Volunteer hours can be done at any event we host during the current season. If you leave or join the Club during the season your volunteer hours will be prorated by quarter.
If a swimmer leaves during the season and returns, the family must complete the full volunteer requirement for the year, regardless of any time away from the program. Families withdrawing (quitting) from MBSC WILL BE RESPONSIBLE for hours not served, through the end of the quarter of their withdrawal date. IF YOU LEAVE THE CLUB BEFORE THE END OF THE SEASON ALL VOLUNTEER HOURS UNWORKED BASED ON THE QUARTER YOU LEAVE IN WILL BE BILLED IN YOUR FINAL BILL AT THE RATE OF $50.00 PER HOUR. UNWORKED VOLUNTEER OBLIGATION HOURS WILL BE BILLED AT A RATE OF $50.00 PER HOUR.
FAMILIES WITH MULTIPLE SWIMMERS:
Volunteer Obligation Hours are assigned on the highest level of swimmer
VOLUNTEER HOURS AND TIMING AT AWAY MEETS:
1) Timing is an important part of the commitment of the sport of swimming. When you enter your swimmer in a meet, you are also agreeing to time at that meet as part of the meet entry. Volunteer hours will not be awarded for timing at away meets (meets not hosted by MBSC, with the exception of Z1S co-hosted meets).
2) Sign-ups for timing are posted on the website approximately one-week prior to each meet. Parents are expected to sign up for one hour each day you have a swimmer competing. If you fail to show for your timing shift, you will be charged $50.00 for a NO SHOW.
SAFE SPORT
ALL MEMBERS, you MUST review our USA Swimming SafeSport Policy. By registering your swimmer with MBSC you are agreeing and acknowledging this policy.
ALL MEMBERS COVID-19
An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the Centers for Disease Control and Prevention, senior citizens and individuals with underlying medical conditions are especially vulnerable.
Monterey Bay Swim Club (MBSC), cannot prevent you (or your child(ren)) from becoming exposed to, contracting, or spreading COVID-19 while participating in swim team practices and events. It is not possible to prevent the presence of the disease. Therefore, if you choose to join Monterey Bay Swim Club, you may be exposing yourself to and/or increasing your risk of contracting or spreading COVID-19.
BY ATTENDING OR PARTICIPATING IN MBSC SPONSORED EVENTS AND SWIM PRACTICES, YOU VOLUNTARILY ASSUME ALL RISKS ASSOCIATED WITH EXPOSURE TO COVID-19 AND FOREVER RELEASE AND HOLD HARMLESS MBSC, MONTEREY PENINSULA COMMUNITY COLLEGE, PACIFIC GROVE UNIFIED SCHOOL DISTRICT, USA SWIMMING AND PACIFIC SWIMMING AND EACH OF THEIR OFFICERS, DIRECTORS, AGENTS, EMPLOYEES OR OTHER REPRESENTATIVES FROM ANY LIABILITY OR CLAIMS INCLUDING FOR PERSONAL INJURIES, DEATH, DISEASE OR PROPERTY LOSSES, OR ANY OTHER LOSS, INCLUDING BUT NOT LIMITED TO CLAIMS OF NEGLIGENCE AND GIVE UP ANY CLAIMS YOU MAY HAVE TO SEEK DAMAGES, WHETHER KNOWN OR UNKNOWN, FORESEEN OR UNFORESEEN, IN CONNECTION THEREWITH.
IF YOUR CHILD HAS BEEN EXPOSED TO A PERSON WITH COVID-19 PLEASE INFORM MBSC AS SOON AS POSSIBLE - DO NOT BRING THEM TO PRACTICE UNTIL SPEAKING WITH YOUR COACH OR MBSC STAFF MEMBER. IF YOUR CHILD EXHIBITS ANY COVID SYMPTOMS MBSC ASKS THAT YOU DO NOT BRING THEM TO PRACTICE OR ANY MBSC SPONSORED EVENT.
CDC RECOMMENDATIONS/GUIDELINES WILL BE FOLLOWED FOR ALL COVID EXPOSURES AND POSITIVE TESTS RESULTS.
By signing this document you are registering your child for MBSC’s 2023-2024 swim season and acknowledging that you have read and agreed to MBSC’s 2023-2024 Membership Agreement and MBSC’s 2023-2024 USA Swimming Safe Sport Agreement.
