When starting a new club, you will work directly with the Kentucky Swimming main office.
You can contact Maureen McDonald by email or phone.
[email protected]
(859) 539-9091
NEW CLUB USAS WEBSITE
NEW CLUB CHECKLIST
- All new club applications are now submitted online through individual member’s USA Swimming account.
- Before an application can be released, the club leader applying for the club membership must be a current USA Swimming Member in Good Standing.
Contact the KY Swimmng office for USAS membership registration instructions. - New clubs must have a head coach (see head coach requirements on the new club checklist) and one other non-athlete member registered with USAS, and they must be current members in Good Standing. The application will not be approved if a member is not in Good Standing.
RETURNING CLUBS
- Clubs who are returning after a 1–2-year lapse in membership may simply renew their club’s membership. This can be done by assigning the individual the ‘Club Administrator’ staff role – please ensure this individual is a member in Good Standing prior to assigning the role. Clubs are required to abide by Bylaw 2.6.11.
- Clubs who are returning after a 2+ year lapse in membership are required to go through the new club application process. Please reach out to Hilary Perez to discuss the next steps.
For Office Use Only
Prior to approving, all LSCs should review the application to ensure that all requirements have been met. Please work with your clubs regarding any missing documents, memberships or required information. When you approve a new club application, the application will be removed from your workflows and sent to the workflows of Hilary Perez and Team Services, at USA Swimming. Once received there, the standard approval process will take place and the membership record will only be created upon approval by NHQ.
Click here
for information on how to review and download a copy of your applications.
If the Registrar has deemed the club ok to go through the application process, the registration chair should reach out to newclub
@usaswimming.org
requesting that the application be made available. In this request, please provide the contact’s Full Name and Member ID.
After the application has been submitted by the club, the LSC Registration Chair can view and download the application under Admin > Workflows. Once approved by the LSC Registrar, it will be sent to the queue of Hilary Perez and Team Services. Once approved at NHQ, this will trigger SWIMS to automatically create the club’s membership record and roles to the club’s listed staff members will auto-assign.
After the application has been submitted by the club, the LSC Registration Chair can view and download the application under Admin > Workflows. Once approved by the LSC Registrar, it will be sent to the queue of Hilary Perez and Team Services. Once approved at NHQ, this will trigger SWIMS to automatically create the club’s membership record and roles to the club’s listed staff members will auto-assign.
With the recent enhancements, all LSC Registration Chairs can now download a copy of their recently received new club applications! Click here for information on downloading new club applications.
*Note: When you do receive a club application, a message will appear in the ‘Messages’ section of your Member Dashboard. We recommend checking the queue at least once a day.
