KENTUCKY SWIMMING - PO Box 163 - Wilmore, KY 40390 - (859) 539-9091
Need Help or have a question, contact the Kentucky Swimming office at [email protected]


The education, instruction and training of individuals to develop
and improve their capabilities in the sport of swimming.
To provide a safe and healthy environment, encompassing all backgrounds and abilities that create a tradition of excellence in the sport of swimming.


How to Become a Kentucky Swimming Official - Updated 9/20/2023



Send all apprentice session forms to Becky Gilpatrick - [email protected]

All certification items need to be completed within one (1) calendar year

___ Attend Attend a New Officials Clinic for Stroke and Turn or Timing Judge

___ Create a USA Swimming Account 

  • If you have not created an account with USA Swimming,  CLICK HERE for instructions on setting up your user ID and password.
  • If you have created an account since 9/1/22 and registered your swimmers, do not create another account. Go to the next step.

___ Register as a Non-Athlete Member
  If at any time you have difficulty with your registration, contact the KY Swimmng office, [email protected].

  • CLICK HERE to go to the KY/UN USA Swimming registration link.
  • Be sure to sign in on USA Swimming’s website with your user ID and password (previous step) before registering.
  • The Welcome screen should show your LSC as Kentucky Swimming and your Club as Unattached.  Hit “continue”
  • When asked “Who is the membership for?” Select “The membership is for myself”.  Then complete the form as prompted.
  • On the membership types page, scroll down and select “Apprentice Official”. 
  • Apprentices are allowed 60 days of free membership.  Prior to expiration of the 60 day period, you must become a full member ($73 paid registration) to continue progressing toward certification. The paid membership type is “Non-Athlete Official”.   

___ Complete a Background Check

  • You have 60 days to complete the Background Check on the website. After this time, you will not be able to apprentice until after the Background Check has been completed.
  • You must be registered with USAS to access the background check.
  • Login to Then go to Education> Course Catalog> All Courses> Background Screening
  • There is a $38 fee to complete the Background Check.

___ Complete SafeSport Athlete Protection Training

  • You have 60 days to complete the Athlete Protection Training on the website. After this time, you will not be able to apprentice until after the Athlete Protection Training has been completed.
  • You must be registered with USAS to access the athlete protection training.
  • Login to Then go to Education> Course Catalog> All Courses> Athlete Protection Training

___ Complete Concussion Protocol Training

___ Take Certification Stroke and Turn/Timer test 

  • Contact Becky Gilpatrick, KY Swimming New Officials’ Coordinator, at [email protected] when you are ready to take your test. 

 ___ Apprentice 4 sessions

  • Wear white top, khaki bottoms, white shoes
  • Download Apprentice Verification form on “Meet Forms” page 
  • Inform Meet Referee of your intention to apprentice, contact info found in the meet information 
  • Arrive 60 minutes prior to each session and attend the officials’ meeting – Be sure to SIGN IN 
  • MUST have Apprentice Verification form filled out by your mentor official for each session 
  • Apprentice with various ages/levels of swimmers to gain a variety of experience
  • Submit your completed Apprentice Verification Form to KY Swimming’s New Officials Coordinator. Contact info is below.  

Once all of the steps above are completed and your certification has been processed by the KY Swimming Officials Chair, you will receive a name tag and further instructions regarding the credentials you’ll need to present when working at meet

Additional Resources