Meet Resources
updated August 2024

Governing rules, policy and procedures of USA Swimming and Iowa Swimming, Inc apply to all sanctioned swim competitions held within the Iowa LSC.

Contacts:

Art Dinkin: Administrative Vice Chair  [email protected]
Phil Barnes:  Officials Chair [email protected]

Iowa Swimming Office: a[email protected]

Safe Sport 

• Required Quality Control System (QCS) is REQUIRED by US Center for SafeSport. These are the componenets of QCS: 
  • The USA Swimming Safe Sport program is USA Swimming’s comprehensive abuse prevention program dedicated to creating a healthy and positive environment free from abuse for all its members. Components of the program include, but are not limited to, providing education and training, enforcing policies (such as the Minor Athlete Abuse Prevention Policy), rules and best practice guidelines, promoting healthy boundaries and mandatory reporting of violations.
  • The Minor Athlete Abuse Prevention Policy (www.usaswimming.org/maapp) prohibits Adult Participants (as defined) from having one-on-one interactions with minor athletes which are not within an observable and interruptible distance from another adult participant. Adult Participants are required to abide by this policy in full during this meet.
  • Pursuant to USA Swimming Rules and Regulations and federal law, it is every member’s responsibility to immediately (i.e., within 24 hours) report any incident of child abuse, including physical or sexual abuse, to law enforcement and the U.S. Center for SafeSport. Reporting must occur when an individual has firsthand knowledge of misconduct or where specific and credible information has been received from a victim or knowledgeable third party. A report to the U.S. Center for SafeSport may be made via telephone at 833-5US-SAFE (833-587-7233) or online at www.uscenterforsafesport.org/report-a-concern. Various state laws may also require reporting to law enforcement or to a designated child protection agency.
  • For information on how to report other alleged violations, including without limitation, the USA Swimming Code of Conduct and the Minor Athlete Abuse Prevention Policy, please visit www.usaswimming.org/report.
  • All athletes age 18, or who turn 18 during the meet, must complete Athlete Protection Training in order to be a USA Swimming registered member in good standing by the first day of the meet. A member not in good standing will be prohibited from participating in the competition until such time as all membership requirements are completed. Times achieved by an athlete who turns age 18 on or during the meet, who competes in this USA Swimming sanctioned event without completing this membership requirement, will NOT count for qualification or recognition. This includes participation as a member of a relay.
  • All U.S. athletes, coaches, and staff expecting to receive a deck pass should be prepared to show proof of current USA Swimming membership. Coaches must meet and have current certifications for all the requirements of coach membership including successfully passing the required background check and APT course.
• Optional Resources and Best Practices at Meets - NOT required, but helpful aids for planning, and integrating Safe Sport into all aspect of the meet. IASI Meet 360 includes planning tools for meet hosts, Safe Sport posters, announcements, briefing sheets, potential issues and recommended responses, additional resources. 

Important News and Updates regarding Competitions:

• Meet Invite Draft submission deadlines - Sanction Fee Increases​
  • Additional Fees applied to Sanction payment due to late invite draft submission prior to start date: 
    • 59-46 days : $20.00
    • 45-31 days : $50.00
    • 30-21 days : $100.00
    • 20-15 days : $300.00
    • Less than 15 days : $500.00
    • Closed Meets as qualified in Section I of Policy: Intrasquad, Dual, Triangural or closed invites with fewer than 150 athletes : 13-8 days : $50.00    Less than 8 days :  $100.00

• USA Swimming App - has replaced DeckPass for Coach, Athlete and Official eligibility verification
• Increase Splash Fee Surcharge to $6.00/athlete
  • ​effective Sept 1, 2022

2023 - 2024 IASI General Meet Schedule

2024-2025 IASI General Meet Schedule

2023 Meet Bid Application, Meeting and Submission

Policy, Rules and Definitions for Meets:

2024 USA Swimming Rule Book  - PDF download
Part Two USA Swimming Adminstrative Regulations of Competition
Iowa Swimming Policy and Procedures:  Section I contains policy for conducting meets within Iowa Swimming.  Section K contains additional policy regarding IASI Championship Meets.  

Iowa Swimming Meet Check List 2024-2025 - for Meet Hosts - Key Contacts, Pre and Post-Meet tasks

IASI Board Policies:  Non-Compliant Coach on deck  Failure to submit required Pre-Meet Recon  Allowing non-registered/non-compliant athletes to compete in a meet

Meet Sanctioning Procedure:

• Submit the Draft Meet Invite/Information to Admin VC Art Dinkin for review by Sanction Committee prior to intial draft deadline 
  • Meet Invite Deadline Policy - failure to submit by the deadlines incur additional fees due before issuance of Sanction

Common corrections to submitted Draft Invites: provided by Sanctioning Committee April 2022

• Submit the Sanction Application and applicable Sanction Fee and any applicable additional fees to the Iowa Swimming Office.

Iowa Swimming
2501 NE 6th St Grimes, IA 50111

• Sanction Fees:
  • Invitational Meet (Sanction Meet of a Open or a Closed Meet with 3 or more clubs)
    2 + Days - $100
    1 Day - $50
  • Approved Invitational Meet (see rules and definition of Approved Meets versus Sanctioned Meets)
    2+ Days - $100
    1 Day - $50
  • Time Trial Meet (either in conjunction with another meet or stand alone)
    $20
  • Dual Meet - 2 USA Swimming Clubs only
    $20
  • Intrasquad Meet - USA Swimming Clubs only
    $50
• Additional Fees applied to Sanction payment due to late invite draft submission prior to start date:
  • 59-46 days : $20.00
  • 45-31 days : $50.00
  • 30-21 days : $100.00
  • 20-15 days : $300.00
  • Less than 15 days : $500.00
  • Closed Meets as qualified in Section I of Policy: Intrasquad, Dual, Triangural or closed invites with fewer than 150 athletes : 13-8 days : $50.00    Less than 8 days :  $100.00

Forms and Documents:

Iowa Swimming Meet Check List 2024-2025 - for Meet Hosts - Key Contacts, Pre and Post-Meet tasks
Plus extra tips, (how to name a meet, Unattached athletes, Outreach members) 
Sanction or Approval Application

Meet Evaluation Form (link) - must be provided either on meet host website, printed heat sheets and available at no cost to all participants.

Meet Evaluation Form (pdf) 

Coach Sign In

Official Split Request - Review IASI Meet Admin Procedures for entering legal and validated splits into the Meet Manager file in addition to USA Swimming technical rules for timing.  Due within 24 hours of meet along with results and meet backup.

Meet Entry Form (for Hand Entries)

Meet Financial Summary - required 45 days after the meet.

Iowa Swimming Meet Protest Form - must be available upon request at a meet

Meet Director/Meet Referee Report (NEW VERSION) - send to IASI Office within five days of meet

Meet Marshall Guidelines printable cards

Athletes with Disability - Information and Forms:

Entry Form for Athletes with a Disability - this should accompany entries for athletes AND sent to Referree of meet for review